• The position of President is elected by the general membership annually each May.
Must be approved by Jeff Wood
• The term of office is for one year from June of the year elected through May of the following year.
• The position of President oversees all areas of the organization.
• Responsible for arranging and presiding over all club meetings.
• The President acts as a liaison between the gym (Orlando Metro) and the Booster Club.
• The President coordinates all elected and non-elected positions.
• Works with each Meet Chairperson to ensure that all Metro meets are planned and coordinated effectively, working together with the gym (Orlando Metro) and the Board of Directors. The actual coordination for the meets shall be the actual Meet Chairperson’s complete responsibility.
• Working with the Treasurer, the President will lead the organization by establishing a proposed budget for the new membership year by April.
• Responsible for overseeing the annual, end of season banquet/party.
• The President will assume any additional responsibilities as may become necessary during the year.
• The job requires a minimum of 4 hours per week in time commitment, but the hours will vary.
• The position pays 6 value awards each month
• The position of Treasurer is elected by the general membership annually each May.
Must be approved by Jeff Wood
• The term of office is for one year from June of the year elected through May of the following year.
• Responsible for maintaining the financial accounts and records for the organization in accordance with Generally Accepted Accounting Procedures.
• The Treasurer will present a current financial report at each monthly General Membership Meeting.
• Responsible for filing any necessary reports with the State and Federal government, including, but not limited to: 1) A “Nonprofit Corporation Annual Report”, which must be filed with the Florida Department of State by May 1st of each year, and 2) A Federal Income Tax Return, which must be filed by October 15th of each year.
• The Treasurer will provide the corporate books for an audit at the end of each fiscal year.
• Works with the Value Points Coordinator to ensure that requests for payment and reimbursement that are submitted are processed in a timely and accurate manner.
• Working with the President, the Treasurer will assist in establishing a proposed budget for the new membership year by April.
• Work closely with the various Chairpersons to receive and disburse monies associated with their respective fundraising events.
• Responsible for verifying with each Chairperson all fundraising distributions prior to releasing value awards.
• Will assist with the annual banquet and assume any additional responsibilities as necessary during the year.
• The job requires a minimum of 4 hours per week in time commitment, but the hours will vary, particularly during main fundraising events and year end final disbursements.
• The position pays 6 value awards each month.
• The position of Secretary is elected by the general membership annually each May.
• Term of office is for one year from June of the year elected through May of the following year.
• The position of Secretary is responsible for maintaining all written records and official files for our organization, including but not limited to Board Meetings and Monthly General Membership Meetings.
• Responsible for creating monthly newsletter for distribution.
• The Secretary will take the Minutes at all Board and Monthly General Membership meetings.
• Within One week after the meeting, the Secretary will post on the EGO Booster Club Website the typed Minutes of each General Membership meeting.
• Will maintain and check periodically the EGO Booster Club Website message line. This will include checking regularly for messages, and then notifying the appropriate people needed to take action to fulfill the caller’s request.
• The Secretary will coordinate the annual election process including:
1) Posting all positions with descriptions of responsibilities, time requirements, and value awards given;
2) Drawing up reader friendly ballots listing each position available and each candidate’s name under the appropriate position name;
3) Monitoring the election for accuracy and privacy;
4) Maintaining all written electoral records in the permanent club files.
• The Secretary will assist with the annual banquet assume any additional responsibilities as may become necessary during the year.
• The job requires a minimum of 10 hours per month in time commitment, but the hours will vary.
• The position pays 3 value awards each month
• The position of Value Points Coordinator is elected by the general membership annually each May.
• The Value Points Coordinator’s term of office is for one year from June of the year elected through May of the following year.
• The Value Points Coordinator is responsible for recording and publishing value points earned by Booster Club members within two weeks after receiving the finalized fundraising event report.
• The Value Points Coordinator is responsible for determining the distribution and the conversion of value points to funds for disbursement.
• Will educate the general members on the Value Points and Matrix Program, as needed.
• Will provide a verbal reports at each month General Membership meeting.
• The Value Points Coordinator will provide, maintain, and update a Value Points Roster Binder that is easily accessible to all EGO Booster Club members.
• Responsible for distributing and collecting the Request for Reimbursement forms, and verifying information with the appropriate parties prior to forwarding same to the Treasurer for payment.
• The Value Points Coordinator will work closely with the Treasurer to ensure that requests for payment and reimbursement that are submitted are processed in a timely and accurate manner.
• The Value Points Coordinator will assist with the annual banquet and assume any additional responsibilities as may become necessary during the year.
• The job requires a minimum of 15 hours per month in time commitment, but the hours will vary.
• The position pays 4 value awards each month.
• The position of Head Liaison is elected by the general membership annually each May.
• The Head Liaison’s term of office is for one year from June of the year elected through May of the following year.
• The position of Head Liaison is responsible for coordinating efforts between Jeff Wood and the coaches, parents of gymnasts and the Booster Club.
• The Head Liaison will report on recent meet scores and the accomplishments of the team gymnasts at each monthly General Membership meeting.
• The Head Liaison is to monitor and evaluate all Individual Gym Liaisons on a monthly basis.
• Responsible for contacting the Individual Gym Liaisons to communicate information on an as needed basis and follow up with each Individual Liaison to ensure everyone is contacted and informed.
• The Head Liaison will inform the organization of new developments in the program, as that information becomes available.
• The Head Liaison will copy the Secretary on any relevant information that should be posted on the club web site (www.ego-boosters.org).
• The Head Liaison will assist with the annual banquet and assume any additional responsibilities as may become necessary during the year.
• The job requires a minimum of 6 hours per month in time commitment, but the hours will vary, particularly during the competition season.
• The position pays 3 value awards each month.
• The position of 1st Vice President is elected by the general membership annually each May after President’s approval to be on the ballot.
• The 1st Vice President’s term of office is for one year from June of the year elected through May of the following year.
• The position of 1st Vice President serves as an assistant to the President in overseeing all areas of the organization.
• The 1st Vice President will assume all duties of the President in his/her absence.
• The 1st Vice President will oversee and serve as the main liaison for all fundraising activities approved by the Board of Directors and the general membership.
• In support of the Booster Club and Orlando Metro’s goals each year, the 1st Vice President will establish a committee to layout the Club’s overall fundraising strategy for the year.
• Fundraising Chair will submit a summary profit/loss document for each fundraiser to be approved by Treasurer and Value Points Coordinator prior to any Value Points being approved for payment
• The 1st Vice President will assist with the annual banquet and assume any additional responsibilities as may become necessary during the year.
• There is no specific time frame for completing each task, as all duties are constant.
• The job requires a minimum of 8 hours per month in time commitment, but the hours will vary.
• The position of 2nd Vice President is elected by the general membership annually each. May.
• The 2nd Vice President’s term of office is for one year from June of the year elected through May of the following year.
• The position of 2nd Vice President serves as an assistant to the President in overseeing all areas of the organization.
• In support of the Booster Club and Orlando Metro's goals the 2nd Vice President will research and compile a list of opportunities for Community Service for the gymnasts and/or families.
• Will have the list approved by the Board of Directors and Orlando Metro management.
• The 2nd Vice President will be completely responsible for each Community Service event including the planning, organizing and presenting the event to the general membership as well as documenting gymnast’s attendance at the events.
• The 2nd Vice President will assist with the annual banquet and assume any additional responsibilities as may become necessary during the year.
• There is no specific time frame for completing each task, as all duties are constant.
• The job requires a minimum of 6 hours per month in time commitment, but the hours will vary.
• The position pays 3 value awards each month.
• The position of the Membership Chair is elected by the general membership annually each May.
• The Membership Chair’s term of office is for one year from June of the year elected through May of the following year.
• The position of the Membership Chair is responsible for all Membership Onboarding.
• Metro Admin will inform New Member on how the EGO Booster team can contact them during signup.
• The Membership Chair will contact New Member within 5 days and schedule a one-on-one to go over Member benefits and policies. Elena, EGO President & Level Liaison will be cc’d on the email to all new Members.
• Gym Liaison will add New Member to their Group Email distribution list and introduce themselves.
• The Membership Chair will create and maintain a spreadsheet with all Members for all 5 locations.
• The Membership Chair may be asked to attend and present Booster Club information at each gym location's parent team meetings.
• The Membership Chair will assist with the annual banquet and assume any additional responsibilities as may become necessary during the year.
• The job requires a minimum of 6 hours per month in time commitment, but the hours will vary, particularly during Open Enrollment and as new members join Orlando Metro.
• The position pays 3 value awards each month.